Committees

College committees are appointed by the dean in consultation with the Executive Council. It shall be a general policy of the College of Pharmacy that committee membership will be drawn from the general faculty. Charges assigned to committees are created to align in supporting the College Strategic Plan initiatives, as well as meeting standards for professional degree program accreditation. All committees (and similar representative bodies) shall submit to the dean or designees an annual report by June 30 of each year. Other interim reports may be requested as necessary to facilitate effective management of college affairs.



Standing Committees under Faculty Bylaws

The chair of each standing committee shall be a general faculty member and appointed by the dean unless otherwise specified by university policy. A majority of each committee shall consist of regular faculty with representation from all academic departments unless another composition is specified by university policy.


  • Academic Appeals Board (elected)

    The Board shall consist of an equal number of faculty and students and operate under the policies and procedures given in the Faculty Handbook of The University of Oklahoma Health Sciences Center. The purpose of the Board is to hear and resolve disputes concerning the academic evaluation of students.

    The College shall elect three members of the Board from each academic department from which to derive 2-3 members to serve on a given Board; an elected faculty member will continue until they have been called to serve upon an activated Board or become ineligible (resignation, retirement, administrative appointment).

    An election shall be held whenever a vacancy occurs. Students shall be appointed by the Dean from a slate recommended by the Pharmacy Student Executive Council whenever it becomes necessary to activate a Board.

    Members:

    • Faculty: Hibah Awwad, Susan Conway, Alamdar Hussain, Michelle Liedtke, Jamie Miller, Motolani Ogunsanya, Youngjae You.
    • Students: Brandon Taylor (P-1), Dominique Ropp (P-1), Cecilia Lopez (P-1), Vu Huynh (P-2), Nathaneal Nathan (P-2), Daylan Stone (P-2), Rebecca Mayes (P-3), Huy Nhan (P-3), Kaden Ridley (P-3), Elizabeth Flusche (P-4), Katy Stephens (P-4), Abby Tiedeman (P-4)

  • Academic Standing Committee

    This Committee shall consist of at least five faculty members, the associate dean of pharmacy student affairs (ex officio) and the associate dean for academic affairs (ex officio).

    The primary functions of the Committee are as follows:

    1. Review the academic performance of all professional students each academic term and take appropriate action regarding those students;
    2. Hear and act on petitions from students who request variation from any academic policy;
    3. Review and recommend changes in policies pertaining to academic retention and progression.

    Members:

    • Faculty: Randy Gallucci (Chair), Shanjana Awasthi, Shellie Keast, Misty Miller, Michael Smith, Ruben Villaneuva, Jane Wilson
    • Administrative Support: Trish Wilhelm, Jennifer Richardson

  • Admissions Committee

    The Admissions Committee for the professional program shall consist of at least five faculty members, an alumnus, two practicing pharmacists, and four pharmacy students.

    Annual Charge to the Committee: 

    • The Admissions Committee determines admission requirements and recommends the admission of qualified applicants to the Dean;
    • reviews admissions policy and recommends appropriate changes to the Dean; and
    • annually reviews effectiveness of the admissions process.

    Members:

    • Faculty: Katherine O'Neal (Chair); Wendy Galbraith, Shellie Keast, Motolani Ogunsanya, Jill Shadid, Michael Smith, Jane Wilson
    • Students: Anna Sahlstrom (P-2), Clark Moehlenbrock (P-2), Iris Luna Perez (P-3), Derrick Young (P-3)
    • Administrative Support: Trish Wilhelm, Jennifer Richardson

  • Assessment Committee

    The Assessment Committee shall be composed of at least five regular faculty members, the assistant dean for assessment and evaluation (ex officio), at least two pharmacy professionals external to the College, and one student. The committee, in an advisory capacity, is responsible for informing the Dean of the effectiveness of the College’s various missions and goals. Specifically, the committee will evaluate the effectiveness of the professional program through reviews of didactic and experiential courses, teaching, and student achievement. Additionally, the committee will evaluate the desired outcomes of research and other scholarly activities, service, and pharmacy practice programs. The committee is expected to define and analyze objective and subjective measures of performance for all college missions. The College will use committee analyses for continual development and improvement of all its missions and goals. A committee representative will regularly present relevant assessment data findings and/or suggestions at the monthly Executive Council meetings, the College Faculty meetings, and at the curriculum committee meetings to facilitate curricular change and help close the assessment loop.

    Annual Charge to the Committee:

    • Using guidance and resources provided by the Accreditation Council for Pharmacy Education, evaluate existing rubrics as well as develop additional metrics to assure quality assessment and quality advancement of all College missions.
    • Continuously administer, monitor, and evaluate the College's Graduate Placement Survey as well as the annual AACP Graduating Senior Survey and the other 3 AACP curriculum quality surveys (faculty, preceptor, and alumni) every four years (next administration is 2022). Communicate findings from the surveys to the faculty on an annual basis.
    • Review students' longitudinal academic performances in the professional curriculum (grades) and on the "PCOA Prep Exam," PCOA, and NAPLEX. Evaluate any significant differences or areas of concern and explore potential reasons for the differences and recommend potential solutions. For example, outline a structured preparation program for all students, such as a mandatory P4 class meeting where all students complete a practice NAPLEX in the classroom. Determine how to better identify at risk students and students who fail the exams and offer structured assistance programs.
    • Evaluate tagging reports for coverage of content; identify content areas not well represented on course assessments and recommend ways to increase coverage of the content. For example, encourage the specific tagging of the Pharmacist Patient Care Process using the newly expanded patient-centered care tag.
    • Determine which courses use rubrics and what the rubrics assess; exploring if rubrics can be shared among courses. Pilot the electronic tagging of rubrics in courses such as the P4 seminar, in order to capture performance-based assessments and areas of the curriculum not assessed with multiple-choice test questions.
    • Pilot the use of an electronic portfolio in a software program such as D2L and/or E-value (if available); working in consultation with the Office of Experiential Education and the Office of Student Affairs. Explore how to use the portfolio to assess and capture outcomes such as lifelong learning/professionalism, affective domain, co-curriculum, IPE, patient care process, IPPE2/APPE2, and artifact documentation.
    • Pilot the administration of mandatory APPE exams in ambulatory care and internal medicine for all P4 students, working with the Office of Experiential Education. For each exam, determine which areas to assess, the number of questions to ask, when to offer the exams, and remediation plans for students who fail the exams. Determine the feasibility of including PPCP and IPE multiple choice test questions on both of the exams. Evaluate the outcomes of the exams by reviewing test statistics and other pertinent data.
    • Pilot the assessment of the five co-curricular areas for the P1-P4 students and evaluate the outcomes, such as quiz performance, levels of reflection, types and numbers of activities done, and success and challenges of the assessment strategy. Recommend remediation strategies for students who fail the assessments. Determine if additional or alternative assessments should be used and make specific recommendations. Determine if additional activities should be required and in which areas the additions, if any, should be made.
    • Evaluate the pilot of the case logging feature in E-value with APPE and IPPE students (capturing which patient care activities [e.g., interventions, drug related problems, medication and discharge counseling offered] students do). Gather faculty feedback about successes and challenges of the logging feature and evaluate workload. Review quantified summary reports of the type and amount of activities students completed.
    • Discuss and identify the benefits and challenges of preventing backwards navigation (no skipping test questions or going back to change answers) during P1-P4 student D2L testing.
    • Continue the work of the ACPE Accreditation Self-Study and evaluate faculty's perceptions of the self-study report in a faculty retreat in August 2019.

    Members:

    • Faculty: Michael Ihnat (Chair), Susan Conway, Vincent Dennis, Tammy Lambert, Teresa Lewis, Mike McShan, Grant Skrepnek, Misty Miller, Ashley Fox, Tad Autry, Mike Smith, Melissa Medina, Jamie Miller
    • OU Medical Center: Mary Shreffler
    • Stephenson Cancer Center: Patrick Medina
    • Students: Jennifer Walling (P-3 student)
    • Residents: Sarai Connell (PGY1), Dillon Hayden (PGY1), Taylor Epperson (PGY2), Brittany Shaddix (PGY2)
    • Administrative support: Trish Wilhelm, Stephen Neely, Amy Williams

  • Awards and Scholarships Committee

    This Committee shall consist of at least six faculty members, drawn from all departments, with the majority having been been appointed to a college or school of pharmacy for at least four years. At least three of the members should be course coordinators of courses given during the initial three years of the curriculum and at least one member should be a faculty advisor for a student activity group in the college.

    Annual Charge to the Committee: 

    • Determine the recipients for the Mosier Scholars Program, the Merit Scholarship Program, the Senior Awards Program, and other awards forwarded to the Committee by the Dean.
    • The Committee may request information about student performances from the faculty, from student organizations, and from the Office of Student Affairs.

    Members:

    • Faculty: Teresa Lewis (Chair), David Hawkins, Tammy Lambert, Kristen Mason, Sue Woo, Jane Wilson
    • Administrative Support: Trish Wilhelm

  • Curriculum Committee

    Membership of the Curriculum Committee shall consist of at least six faculty members, an alumnus, two students, one practicing pharmacist, and the associate dean for academic affairs (ex officio). The primary functions of the Committee include:

    • Implementing the professional curriculum policy approved by the faculty;
    • Providing ongoing evaluation and development of the professional curriculum and recommendations for updating it to the faculty;
    • Fostering the highest quality experiential education in the professional program and specifically to review and recommend policies, standards, and development of practice sites, preceptors, and students;
    • Assessing the needs and utilization of technology equipment, services, and training for education in collaboration with the Assessment Committee; and
    • Cooperating with the Graduate Affairs Committee in the appropriate coordination of the professional and graduate curricula. A committee representative will regularly present relevant findings and/or suggestions at the monthly Executive Council meetings and the college faculty meetings.

    A Committee representative will regularly present relevant findings and/or suggestions at the monthly Executive Council Meetings and the College Faculty meetings.

    Annual Charge to the Committee:

    • Review all core professional courses at least every three years per curriculum committee policy, specifically during this academic year review the P-1 professional curriculum using a revised committee review form and process to evaluate areas such as active learning and to disseminate review results to close the loop between the curriculum committee and the course coordinators.
    • Conduct a review of the specialty tracks, evaluating faculty workload and student productivity and outcomes, updating from the 2016 review.
    • As needed, review and make recommendations concerning proposals for new elective courses, such as OU Norman electives, changes to existing courses, and curriculum innovations.
    • As needed, develop policies related to the delivery of the curriculum as assigned.
    • Evaluate the outcomes of implementing health informatics into PHAR 7712 Drug Information Systems and PHAR 7802 Patient Assessment and determine if additional content, activities, or assessments should be added or deleted.
    • Monitor the outcomes of the University's new All-Professions Day for P1 students that cover Interprofessional Education (IPE) and evaluate if all P2, P3 and P4 students participate in IPE activities. Make recommendations for changes, if needed.
    • Continue the module coordinators meetings chaired by the Associate Dean for Assessment and Evaluation and pilot the implementation and assessment of a monthly integrated case that includes content related to the integration of clinical and pharmaceutical sciences content, Pharmacist Patient Care Profess and Interprofessional Education.
    • Contact schools and colleges of pharmacy (such as the University of Colorado and Oregon State University) whose states have approved medical marijuana, cannibas, and its derivatives to determine which changes they have made to their curricula to accommodate this new legislation. Formally evaluate which courses in our curricula currently teach and assess this topic and specifically recommend which additional courses and lectures should teach and assess this topic.
    • Identify which courses use formative feedback in the didactic and experiential curricula and indicate how and when the feedback is given to the students. Evaluate and make specific recommendations if additional courses should offer formative feedback or if alternative formative feedback strategies should be used.
    • In conjunction with the Office of Experiential Education, explore the inclusion and assessment of Entrustable Professional Activities in the IPPE curricula. Select which IPPEs to include and assess the EPAs in an evaluate the outcomes of the pilot.
    • Following the 2017-2018 curricular stream reviews, evaluate (in the spring semester) the outcomes of the recommendations of the Pharmacoeconomics (law & ethics, patient advocacy, innovation, health & wellness, and population health) and the Pharmacy Practice course series subcommittees and recommend any changes if needed.
    • Continue the work of the ACPE Accreditation Self-Study and evaluate faculty's perceptions of the self-study report in a faculty retreat in August 2019.

    Members:

    • Faculty: Misty Miller (Chair), Hibah Awwad,  Wendy Galbraith, Mandy Sharpe, Micki Nadelson, Katherine O'Neal, Lourdes Planas, Teresa Truong, Beth Resman-Targoff, Ruben Villanueva, Nick Schwier, Keith Swanson, Mike Smith
    • Students: Kolby Giles (P-3), Caitlin Cuaderes (P-2)
    • Residents: Morgan Alonzo, Cye Cornelio, Bittany Maniga, Maura Harkin
    • Practitioner: Emily Borders
    • Alumnus: John Hurst
    • Assessment Committee Liaison: Melissa Medina
    • Administrative Support: Stephen Neely, Amy Williams

  • Executive Council

    The Executive Council, which meets monthly on the second Wednesday of the month from 9-10:30 a.m., shall consist of the dean; assistant and associate deans; department chairs and vice chairs; directors; a faculty member representative for each department, each elected to a two-year term; and the president of the pharmacy student council.

    The purpose of the council is to serve as an advisory body to the dean and as a source of input into administrative decision making; to facilitate cooperation among the departments, and to maintain accountability within the College.

    The council addresses issues of an interdepartmental nature, advises on goals and priorities for the college including the College Strategic Plan and Self-Study progress, ensures effective utilization of College resources, discusses problems common to the separate units, disseminates operating information to the faculty and staff, and serves other functions as considered important. The committee is directly responsible for devising plans and making recommendations for the allocation of resources of the College and departments. The Senior Leadership Team, consisting of the dean, assistant and associate deans, and department chairs and vice chairs will meet weekly on Wednesdays from 9-10 a.m. to provide the vehicle for communication and decision making in between meetings of the Executive Council.

    Annual Charge to the Committee:

    • Subcommittee chairs will review OU COP strategic plan progress and updates on a monthly basis, as per the schedule below:
      1. Education (Melissa Medina): April 2018, Nov. 2018, March 2019
      2. Research & Scholarship (Anne Pereira): May 2018, Dece. 2018, April 2019
      3. Pharmacy Practice & Professional Service (Vince Dennis and Jill Shadid): Oct. 2018, Feb. 2019, May 2019
      4. Infrastructure (Mike Smith) and Advancement (Rex Urice): May 2018, Dec. 2018, April 2019
      5. Faculty and Staff Development (Eric Johnson, Kelly Standifer, Chris Rathbun): Sept. 2018, Jan. 2019, May 2018
    • ACP Accreditation Self-Study chair will provide updates at each meeting and discuss any pertinent issues.
    • All executive council members will participate in a book club discussion on the book: The Five Languages of Appreciation in the Workplace by Chapman & White, 2012. The scheduled chapters and discussion months are: September (ch 1 & 2); October (ch 3); November (ch 4 & 5); December (ch 6 & 7); February (ch 8 * 9); April (ch 10 * 11); May (ch 12, 13 & 14).

    Members: JoLaine Draugalis (Chair), Susan Conway (9-2019), Vincent Dennis, Kevin Farmer, Eric Johnson, Melissa Medina, Hibah Awwad (9-2019), Anne Pereira, Chris Rathbun, Jill Shadid, Nathan Shankar, Mike Smith, Kelly Standifer, Rex Urice, Jane Wilson, Jonathan Little (PSC President)

    Administrative support: Melissa Marshall

  • Graduate Affairs Committee

    This Committee shall consist of at least five graduate faculty members and one graduate student in pharmaceutical sciences. A majority of the members shall be faculty with authority to chair doctoral committees. The Committee will be chaired by a full member of the graduate faculty.

    Annual Charge to the Committee:

    • Oversee the following aspects of the graduate programs in the College of Pharmacy:
      • management of faculty membership
      • recruitment of graduate students
      • development of graduate program policies and procedures
      • management of annual reviews or grievances for graduate students and post-doctoral fellows by responsible subcommittee per policy
      • evaluation and response to external reviews of graduate programs
      • management and coordination of post-doctoral fellows and their programs
    • Review graduate student handbooks for all programs and modify as needed.
    • Review college strategic planning regarding graduate education, assessing progress towards stated goals and identifying areas of deficiency with plans for improving them.
    • Develop and implement an exit survey and follow-up process for students graduating from the graduate degree program.
    • Review research awards for graduate students.

    Members:

    • Faculty: Nathan Shankar (Chair), Vibhudutta Awasthi, Randle Gallucci, Michael Ihnat, Chris Rathbun, Grant Skrepnek, Youngjae You
    • Students: JoLerin Chastain (postdoc), Laura Tidmore (grad), Philip Looper (grad), Kimberly McCullor (grad).
    • Administrative Support: Paula Meder

    Basic Sciences Subcommittee: Sukyung Woo (chair), Wei Yue, Randy Gallucci

    Social and Administrative Sciences Subcommittee: Grant Skrepnek (Chair), Shellie Keast, Mike Smith

    Charges to the SAS Subcommittee:

    1. Conduct annual review of the extramural sources for Graduate Assistant positions for the academic year and make assignments.
    2. Annually review availability of Teaching Assistant positions in consultation with the Dean's Office.
    3. In consultation with PharmCAS Department Chair, make TA assignments as appropriate on bi-annual basis (i.e. prior to start of fall and spring semesters)

  • Research Affairs Committee

    This Committee shall consist of at least five faculty members and the majority of members should have funded research projects. The committee assimilates research needs and directions for the College, and manages the College Seed Grant Program. The Committee will be chaired by the Associate Dean for Research.

    Annual Charge to the Committee:

    • Determine common needs of College of Pharmacy researchers
    • Promote and manage the COP Internal Seed Grant Program
    • Provide educational/informational brown bag sessions
    • Suggest new areas of research that the College should consider and
    • propose new instrumentation that will keep the research conducted in the College on the “cutting edge”

    Members:

    • Faculty: Anne Pereira (Chair), Vibhu Awasthi, Peter Johnson, Anne Kasus-Jacobi, Kevin Farmer, Mike McShan, Nathan Shankar, Grant Skrepnek
    • Fellow: Sean Lim
    • Students: Christina Bulkley (grad), Kimberly McCullor (grad)
    • Administrative Support: Paula Meder

  • Residency Review Committee

    This Committee consists of a minimum of five faculty members, including all faculty members actively directing a resident or fellow. The main purpose of this Committee is to foster the highest quality residency and fellowship programs.

    Annual Charge to the Committee:

    • Review and recommend policies for residency program management, including standards for and development of practice sites, preceptors, and residents.
    • Coordinate scheduling of activities common to all programs (e.g., orientation, resident rounds, teaching learning experience, research learning experience).
    • Manage accreditation reviews and all correspondence with the Commission on Credentialing of the American Society of Health-System Pharmacists

    Members:

    • Faculty: Jamie Miller (Chair), Vince Dennis, Kiya Harrison, Peter Johnson, Shellie Keast, Michelle Liedtke, Beth Resman-Targoff, Nick Schwier, Teresa Truong
    • Administrative Support: Melissa Marshall

  • Professional Practice Plan (elected)

    This Committee shall be elected and function in accordance with the approved Professional Practice Plan of the College of Pharmacy.

    Annual Charge to the Committee:

    • Manage the PPP under the guidance provided by the OUHSC policies and additional specific policies for the College of Pharmacy.

    Members: Keith Swanson (9-2019), Teresa Lewis (9-2020), [Vacant] (9-2021)

  • Promotion and Tenure Committee

    The Promotion and Tenure Committee shall consist of all tenured faculty members in the College of a rank equal to or higher than the rank for which the candidate is being considered. In the case of tenure-only decisions, the Committee shall consist of all tenured faculty.

    The Promotion Committee for non-tenure track faculty shall consist of all regular faculty members in the College of a rank equal to or higher than the rank for which the candidate is being considered.

    The Committee shall be chaired by an appointee of the dean. The dean and department chair provide letters of recommendation concerning the candidate and shall not participate in the faculty vote.

    Annual Charge to the Committee:

    • Develop guidance on the role of 'abstain' in the process for voting on faculty dossiers for promotion and/or tenure. Specifically, what does it mean to 'abstain' and when is it appropriate to use.
    • Establish committee member expectations regarding voting responsibilities and attendance at meetings.
    • Develop guidance on the role of proxy vote in the process for voting on faculty dossiers for promotion and/or tenure. Specifically, what does it mean to vote via proxy and when is it appropriate to use versus mandatory attendance at Committee meetings.
    • Given the addition of Team Science in the Promotion and Tenure Guidelines for the College of Pharmacy, convene a meeting of the Committee by October 2018 to inform and ensure understanding of the definition of Team Science activities and expectations in the evaluation of faculty dossiers for promotion and/or tenure.
    • Members: Nathan Shankar (Chair)

    Faculty membership defined per faculty by-laws for each candidate considered.

    • Administrative Support: Rita Pierce


Other College Committees

Lectures Committee

Annual Charge to the Committee:

  • Using established guidelines, administer all aspects of the sponsored lectureship programs of the College.

Members: Lourdes Planas (chair), Motolani Ogunsanya, Mike McShan, Beth Resman-Targoff, Sue Woo, Wei Yue

Administrative Support: Rita Pierce

Criminal Background Review Committee (CBRC)

Annual Charge to the Committee:

  • The CBRC will review each referred criminal background checks of conditionally accepted applicants and enrolled students. 
  • The committee will determine the potential impact that any adverse findings might have on the conditionally accepted applicant’s ability to be fully admitted into the college or to complete the program, if admitted. 
  • The committee will also determine the potential impact that any adverse findings might have on an enrolled student’s ability to complete or remain in the program. 
  • The committee will follow the Procedures for Reviewing Criminal Background Checks (Appendix C, Criminal Background Checks Policy for Current Students and Conditionally Accepted Applicants) in the OUHSC Faculty Handbook. 
  • The CBRC must consist of at least  the following University employees:  Academic Dean, Student Affairs Dean, and one member from the college’s Admissions Committee.

Members: Jane Wilson (Chair); Michael Smith, Katherine O'Neal

Ad Hoc Committee - Explore the Feasibility of College Involvement in Centralized Comprehensive Medication Management (CMM) Services

Annual Charge to the Committee:

  • Define and develop a model of care for centralized comprehensive medication management (CMM) services which can inforporate IPPEs, APPEs, and resident rotations.
  • Identify and establish partnerships critical to piloting centralized CMM services. These partnerships will likely be with Oklahoma health-systems with CPC+ tier 2 clinics and/or large payers.
  • Collaborate with INTEGRIS to approach large payers in Oklahoma to seek reimbursement for CMM services.
  • Determine revenue streams for CMM to support the implementation and sustainability of CMM.
  • Explore how this model could serve as a practice site for ambulatory care faculty.

Members: Susan Conway (chair), Eric Johnson, Vince Dennis, Chris Rathbun, Teresa Trong



Operational Groups

An operational group is established for pharmacy professional service units and is comprised of a minimum of three faculty members. A major criterion for membership on an operational group is that the individual possesses specific expertise needed to improve the operation of the unit.

The main responsibility of an operational group is to assure that the unit meets its respective contractual and professional obligations and makes significant contributions to the educational and/or research programs of the College.

Operational Group for Pharmacy Consultant

Annual Charge to the Group:

  • Investigate the feasibility of potential revenue generating programs.
  • Prioritize possibilities, and then develop one proposal for implementation with the dean’s review and approval.

Members: Eric Johnson (chair), Terry Cothran, Michael Hines, Shellie Keast, Kevin Rinaldi, Grant Skrepnek, Michael Smith

Operational Group for Outpatient Pharmacies and Clinical Services

Annual Charge to the Group:

  • Identify alternative revenue generating sources (such as increasing services offered).
  • Explore specialty-type initiatives that can be delivered (such as the Pharmacist Care Center).
  • Explore specific approaches to marketing services and initiatives. Investigate ways to capture more prescriptions and increase prescription volume (such as delivery services, extended business hours, etc.).
  • Review cost of goods sold and current contracts. Investigate partnership possibilities (such as other state agencies that purchase drugs).

Members: Jill Shadid (chair), Eric Johnson, Michael Hines, Katherine O'Neal, Bryan Ticer, Markita Broyles (OU Pharmacist)